Adopting the ErgoWize DSE software system has the potential to save huge amounts of time and resources that would otherwise be unnecessarily diverted to manage a manual system for delivering DSE training and risk assessments or a poorly designed software package.

Training

In the absence of ErgoWize, an organisation would have to organise classroom training sessions involving trainers (who requirement payment) or the use of a video (under the terms of corporate license).

The opportunity cost of this exercise is obviously the lost productivity incurred by each employee attending the session. They may even have had to travel to a different office to attend the briefing. The training session or video instruction requires a test to verify understanding. This would have to be firstly designed and then marked, using up further administrative resources.

The ErgoWize training course shifts the emphasis on to the individual to undertake the training themselves, at their own desk with minimal disruption to their working day. The course is followed by a short exit test and the process generates a training record and test score to indicate an individual has passed. The whole process takes a maximum of thirty minutes.

Risk Assessment

A paper based assessment would have to be drawn up, printed and distributed to potentially thousands of users within an organisation. Individuals would require a degree of prompting to complete the form and then the data would need to be collated and analysed.

The potential amount of unwelcome administration time this process could generate cannot even be guessed at. The other major flaw with this approach is that with a paper based system, the same amount of resource is allocated to each person regardless of whether there is a problem or not. There is no flag to indicate immediately that one risk assessment requires more serious intervention and follow up than another. Physical assessment resources are subsequently deployed inefficiently as they cannot be prioritised.

With ErgoWize, the DSE risk assessment is completed online by each user and the software grades each questionnaire low, medium or high risk depending on the different responses given by each individual. DSE Assessors can then view this data and prioritise and direct their follow up efforts accordingly, eliminating low risk users from the picture completely.

The ErgoWize risk assessment can be configured to contain pop ups during the questionnaire itself. These have a dual role. Firstly to show the user the potential consequences of their response and verify this is genuine and secondly to indicate potential resolutions to DSE risk they can implement themselves, resolving some concerns and issues at source.

This functionality makes ErgoWize the most streamlined software package on the market in terms of responsibly filtering DSE risk to leave assessors with only a few major issues to follow up and resolve.

Administration

The ErgoWize Tracking and Reporting Tool eliminates the DSE paper trail completely. There is no need to store and attempt to organise A4 folders full of training attendence records, pass marks and risk assessments. Equally there is no need to manually organise training and risk assessment records within a database.

The most difficult aspect of managing paper risk assessments is the recall and prioritisation of information. There is no device or mechanism to sort and grade assessments quickly and easily based on severity of risk. Any control measures implemented to resolve issues would also have to be recorded somewhere creating yet more manual administration. Vital information can easily be misplaced or lost. 

With the ErgoWize Tracking and Reporting Tool, training and risk data is stored securely and can be organised and recalled in a number of different ways. Control measures are recorded within the system, creating a clear audit trail of training, risk assessment and  follow up actions all contained within one system.

The ErgoWize Tracking and Reporting Tool is characterised by its ease of use and smart design. Risk data can be managed by individual or DSE concern, allowing for batch resolution of the same issue suffered by multiple individuals. Clever functionality saves yet more time in administration versus similar systems on the market.

Summary

• Shifts responsibility onto individuals to train and assess themselves
• Completed within 30 minutes - minimises downtime
• Clear audit trail for training and risk assessment
• Eliminates DSE risk assessment paper trail
• Makes efficient use of physical resources - allocate DSE assessors to where they are most needed
• Self resolution of risk where appropriate
• Minimal administrative resource required